Medical Records Administrator (Assistant Chief (ACHIM))

<p>This position is 100% on-site in the Health Information Management Service (HIMS) within the VA St. Louis Health Care System. Medical Records Administrator Specialist (MRASs) in VHA perform or supervise work concerned with the management of a health record program or the provision of services related to medical record administration/health information services. MRASs manage, preserve, analyze, and supervise the use of diagnostic and therapeutic health records/HIM.</p><h3>Major Duties</h3><p>The Assistant Chief of Health Information Management (ACHIM) is responsibility for the supervision of all HIM functions and is the right hand of Chief HIM (CHIM). The ACHIM is charged with full responsibility, both technical and administrative, for the daily operation of the HIM department which consists of all functions of health record activities related to coding, clinical documentation improvement, auditing, health record documentation analysis, speech recognition, release of information, and file room/scanning programs. Major Duties include, but are not limited to the following: Organize and control the activities of the department. Serve as acting Chief in absence of Chief. Lead HIM teams/projects. Collect and process data for various reports, surveys and research projects. Prepare reports and recommendations on immediate needs and future goals of the department. Prepare current procedures and operation manuals. Assist health professionals in obtaining health record information. Maintain confidentiality of records. Provide guidance/advise researchers on methods for gathering data. Assure accurate and timely data is processed by employees. Ascertain problems encountered and take corrective action. Develop performance standards. Audit coded records and perform all necessary audits in HIM as needed. Educate providers, staff, and internal and external customers on coding accuracy and other HIM functions. Hire, train and educate teams. Remain abreast of changes in the HIM field/allied medical fields. Apply information and knowledge to support operations of the hospital. Conduct performance evaluations. Manage competency assessments. Interview prospective employees. Conduct performance improvement plans. Provide technical guidance to supervisors, lead clerks etc. Provide expertise in area of subpoenas, court orders, advance directives, ROI, etc. Work Schedule: Monday - Friday from 8:00am-4:30pm Telework: Ad-hoc Virtual: This is not a virtual position. Functional Statement #: 000000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized</p><h3>Requirements</h3>You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.<h3>Education</h3>Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.